terms of reference for project manager

Linear life cycleA life cycle that aims to complete a project within a single pass through a set of distinct phases that are completed serially and span from the development of the initial concept to the deployment of an ultimate output, outcome or benefits. Webbe responsible for managing project analysis and implementation on the island(s) mentioned above. Project status reportA report on the status of accomplishments and any variances to spending and schedule plans. Cost curveA graph plotted against a horizontal timescale and cumulative cost vertical scale. Joint venture (JV)A joint ownership of a firm by two or more persons or other firms, or a partnership between two or more companies mutually engaged in a particular venture such as a major project. See Maturity. Effort-driven activityAn activity whose duration is governed by resource usage and availability. Terms of referenceA specification of a team members responsibilities and authorities within the project. ThreatA negative risk event; a risk event that if it occurs will have a downside/ detrimental effect on one or more objectives. 500. Project support expertsIndividuals with expertise in particular aspects of project support such as scheduling, budgeting and cost management or reporting. There will be many views on the exact definition of a Terms of Reference document. Organisation structureThe organisational environment within which the project takes place. O'q e$lH|m]UM%( C7r2if>i,-G]>mM}B\F2CerAD'Mf"oGO9-''".6u3Ic}"\Of;~K PK ! ComplexityRelates to the degree of interaction of all the elements that make up a project, programme or portfolio and is dependent on such factors as the level of uncertainty, interaction between stakeholders and degree of innovation. 2. Planning Determines what is to be delivered, how much it will cost, when it will be delivered, how it will be delivered and who will carry it out. Resource optimisationA collective term used to describe the methods for ensuring that labour and non-labour resources are matched to the schedule. Terms of Reference. Actual cost of work performed (ACWP)The total costs actually incurred (paid or accrued) and recorded in accomplishing work performed during a given time period. b. CVs of the senior management and site-based staff proposed for this project inclusive of Client reference contact. It provides integration of functional capabilities within projects. ProceduresCover individual aspects of project management practice and form an integral part of a method. Projects do not exist in a vacuum and an appreciation of the context within which the project is being performed will assist those involved in project management to deliver a project. Project quality managementSee Quality management. Secondary riskThe risk that may occur as a result of invoking a risk response or fallback plan. Can follow a three lines of defence model from corporate governance. Programme managerThe individual with responsibility for managing a programme. It is used to provide a documented basis to help make future project decisions and to confirm or develop a common understanding of the projects scope by stakeholders. See Contract target cost. Senior Management Group Terms of Reference Time To Change It is when the deliverables are operated and maintained. WebThe example provided here might be the Terms of Reference between the Project Board and theProject Managerfor what is expected from the project. What-if simulationA technique designed to evaluate the impact a scope, schedule, or methodology change may have on the contract dates or baseline schedule. Accommodation, machines, test equipment and people are re-usable. SubprojectA group of activities represented as a single activity in a higher level of the same project. OverheadCosts incurred in the operation of a business that cannot be directly related to the individual products or services being produced. Resource levelling An approach used during resource optimisation that delays activities such that resource usage is kept below specified limits. WBS (Work Breakdown Structure) Work Breakdown Structure is one of the important project management terms. See also Risk budget and Management reserve. The duration of the hammock is determined by the total elapsed duration of the activities it is linked to. Progress reportA regular report to senior personnel, sponsors or stakeholders summarising the progress of a project including key events, milestones, costs and other issues. User storyAn informal, simple language description of one or more features of a system or tool. GoalA one-sentence definition of specifically what will be accomplished, incorporating an event signifying completion. It exists in so many industries because a project applies to almost anything that achieves a goal or produces a deliverable. The process used to determine the overall project duration. Project Manager Lee-Ann Simpson Project Sponsor Melissa Highton Current Stage Analyse Status Closed Project Classification Transform Start Date 27-Aug-2018 Planning Date 02-Nov-2018 These roles require a variety of project management skills that are needed to guide project teams throughout the initiation, planning, executing, controlling, and closing of a project. WebTerms of Reference or ToR is a formal document that is used to describe a project before a full project charter is produced. Some of them have been already listed in the section on the tiers of project managers. P3 managementThe collective term for project, programme and portfolio management. Letter of intentA letter indicating an intent to sign a contract, usually so that work can commence prior to signing that contract. Interface managementThe management of the relationships between the work of different departments or organisations on a project or between the project and external organisations. Methods and proceduresThe standard practices to be used for managing projects throughout a life cycle. ExpeditingThe facilitation and acceleration of progress by the removal of obstacles (particularly used in procurement management). LagIn a network diagram, the minimum necessary lapse of time between the finish of one activity and the start of another. Resource calendarA calendar that defines the working and non-working patterns for specific resources. MilestoneA key event selected for its importance in the schedule commonly associated with tangible acceptance of deliverables. RetentionA part of payment withheld until the project is completed in order to ensure satisfactory performance or completion of contract terms. With our Gantt you can link dependencies, set milestones and assign work to team membersplanning and scheduling has never been easier. Included in ODC are such items as travel, computer time and services. UncertaintyA state of incomplete knowledge about a proposition. ForecastA prediction of a defined future state, typically related to the duration and outturn cost of a project or programme. In charge of reporting and Do nothing optionThe result or consequence of not proceeding with the project or programme. Spiral modelA management model used particularly for development projects. Scope changeAny change in a project scope that requires a change in the projects cost or schedule. (3) A term used to refer to a role that is subordinate to another role in an organisation structure. Programme mandateWhat the programme is intended to deliver in terms of new services and/or operational capability. It can get a bit daunting. Project start-upThe creation of the project team and making it effective. Expressed as risk thresholds or tolerances. For those organisations who appear to be particularly successful in what they do and how they do it and are taken to be examples to be emulated, i.e. Project management teamMembers of the project team who are directly involved in its management. Change authorityAn organisation or individual with power to authorise changes on a project. Project scheduleThe tool that communicates what work needs to be performed, which resources will perform the work and the timeframes in which that work will be performed. TrancheA subdivision of the deployment phase of a programme designed to enable an incremental approach to development of outputs, outcomes and benefits. Some are given below: A document specifying the scope and details of the activity to which it refers and any conditions relating to the appointment of a person(s) to undertake the activity (usually used in relation to the supply of professional services).. You may be interested in Planning, Scheduling, Monitoring and Control. During this phase, the design is finalised and used to build the deliverables. CommunicationThe process of exchanging information and confirming there is shared understanding. TECHNICAL TERM OF REFERENCE (ToR) PROJECT NAME: Enhancing Guide Management System 1. InfluencingThe act of affecting the behaviours and actions of others. This document is similar and in some cases the same as the Project management plan (PMP). Once the Terms of Reference is approved it should be signed off by all interested parties.It is likely that the Terms of Reference will contain a lot of the information that exists separately in the Project Notebook.The exact nature of the Terms of Reference document will be agreed between the Project Manager and the Project Board. Strategic sourcingAn analysis of the buying strengths and weaknesses of an organisation that enables procurement strategies to maximise buying advantages and respond to risks of supply disruption. ReportingReporting takes information and presents it in an appropriate format, which includes the formal communication of project information to stakeholders. Hybrid life cycleA pragmatic approach to achieving beneficial change that combines a linear life cycle for some phases or activities with an iterative life cycle for others. Health, safety and environmental managementThe process of determining and applying appropriate standards and methods to minimise the likelihood of accidents, injuries or environmental damage both during the project and during the operation of its deliverables. It is usual to plot planned, actual and predicted values on the same chart. Dummy activity(in activity-on-arrow network)A logical link that may require time but no other resource. RequirementsThe stakeholders wants and needs clearly defined with acceptance criteria. PrioritiseThe phase of a portfolio life cycle where priorities are set by strategic objective, return on investment or any other chosen metric. Schedule datesStart and finish dates calculated with regard to resource or external constraints as well as project logic. It is similar to a network diagram but uses products rather than activities. Total quality management (TQM)A strategic, integrated management system for customer satisfaction that guides all employees in every aspect of their work. The Project Manager is responsible for producing the required products within time, cost and quality that will meet the requirements and business benefits set out in the business case. Order of magnitude estimateAn estimate carried out to give a very approximate indication of likely outturn costs. Turnkey contractA comprehensive contract in which the contractor is responsible for the complete supply of a facility, usually with responsibility for fitness for purpose, training operators, pre-commissioning and commissioning. Programme directorThe senior manager with the responsibility for the overall success of the programme. Employment: Full-time. Arrange meetings with relevant stakeholders, e.g. Backward passA technique used to calculate the latest start and finish dates for each activity, based on the activity durations and their logic. Organisational breakdown structure (OBS)A hierarchical way in which the organisation may be divided into management levels and groups, for planning and control purposes. Fitness for purposeThe degree to which the project management process and project deliverables satisfy stakeholder needs. SnaggingThe process of identifying minor small deficiencies that have to be rectified before acceptance of the work on a project or contract. Operations phaseThe period during which the completed deliverable is used and maintained in service for its intended purpose. WebTERMS OF REFERENCE FOR PROJECT MANAGEMENT AND SUPERVISION CONSULTANTS REHABILITATION AND UPGRADE OF SCADA SYSTEM AND EMS Background The CoordinationCoordination is the act of ensuring that work carried out by different organisations and in different places fits together effectively. Event-drivenControl actions or reports that are triggered by a specific event. Project directorThe manager of a very large project that demands senior level responsibility or the person at the board level in an organisation who has the overall responsibility for project management. See Project management plan. SlippageThe amount of float time used up by the current activity due to a delayed start or increased duration. Cybernetic controlThe form of control that deals with routine progress tracking and corrective action using a feedback loop. EscalationThe process by which issues are drawn to the attention of a higher level of management. Agile project management. We are seeking a Project Manager with focus on Outreach and Community Engagement. Create Evaluation Framework. Time schedulingA collection of techniques used to develop and present schedules that show when work will be performed. Costtime resource sheet (CTR)A document that describes each major element in the work breakdown structure (WBS), including a statement of work (SOW) describing the work content, resources required, the timeframe of the work element and a cost estimate. The prime contractor is responsible for managing projects that involve a number of subsystem contracts. Configuration itemA part of a configuration that has a set function and is designated for configuration management. 6. The planned cost of work completed to date. This overview of project manager titles should help you prioritize which project management positions you need to fill at your company. OrganisationThe management structure applicable to the project, programme or portfolio and the organisational environment in which it operates. This will allow a cash flow forecast for the project to be developed and a drawdown of funds to be agreed with the organisation. CalendarsA project calendar lists time intervals in which activities or resources can or cannot be scheduled. Change control boardA formally constituted group of stakeholders responsible for approving or rejecting changes to the project baselines.
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