Hollow square means that there is space in the center between the tables. formId: "0f74477f-457f-4156-91c4-c0c4cefb1a36" A conference pack is a bundle of important information about your conference. A modular system (which normally comes in one-meter modules) used at exhibitions to showcase companies products and services. Ticketing analytics allow you to analyze all the information about ticket purchases, including the profit, revenue, average price, and the number of tickets sold, for example. Request a demo Try it now, free! Some hybrid and virtual event software include. Attendee relationship management is most easily carried out using specific software. This is the most comprehensive event glossary online thatll give you 150+ event planner words you need to know to stay ahead of the game. Manage and scale your events easily with a platform that helps before, during, and after. This could be due to a result of high demand and limited availability, the dates occurring over major holidays when consumer travel is at its height, during a hotels busy season, or a venues limited inventory due to a previously booked event. Early bird registration is when you offer people the chance to buy a ticket for your event at a discounted price for a limited time when you first start promoting it. IAPCO: International Association of Professional Congress Organizers. Breakout rooms are small meeting rooms created for a virtual audience in which attendees can divide into small groups to discuss the topic at hand. Avenue du Thtre 1, 4th floor1005 Lausanne, Switzerland, Swiss Office Push to screen refers to the action of displaying a Q&A question on screen during a live stream. This date refers to when a facility releases a block of rooms or space. Calm. It can also, An artificial environment created using a computer-generated simulation. An example of using AI at in-person events is facial recognition software for check-in. A prize store is a place where attendees can redeem the points they earned throughout your event in exchange for a prize. To organize an event; To carry out a plan; To create order in a system or activity; Three years of events planning experience in a corporate environment. Step 7. especially if youre the one organizing the event. Drayage refers to the transport and storage of freight and exhibits for an event, including the removal and return of crates and boxes during and at the end of the event to a carrier loading area. Coverage of an event broadcast live over the internet, often via social media channels. It provides an overview of data and functions that users can access easily. Chicago, IL 60642, New York Office For 30 years, ESPA (formerly ACOM) has been the only association and voice representing event service professionals from CVBs (Convention and Visitor Bureaus), hotels and convention centers from across North America. The cost usually includes equipment, room hire, and catering. Sometimes its during a live session to encourage engagement, and other times it could be a way to get real-time feedback. An Event Planner is a professional who is in charge of logistics like choosing locations, hiring caterers, and coordinating with other vendors such as entertainment or other aspects to ensure a successful event. You can use it to map out everything that is key to your events success. Synonyms for event planner include coordinator, organiser, organizer, planner, manager, administrator, facilitator, overseer, event manager and event facilitator. In events, this usually refers to food, drink, and other requests that a performer has specified should be provided for them backstage. Virtual booths are spaces within large virtual and hybrid events where sponsors and exhibitors can market their products and services to attendees. Examples of event accessibility are providing wheelchair access at in-person events, and, App is short for application, which refers to a software program developed for a specific purpose. A mobile event app usually links to your hybrid/virtual event platform. Ready to put these event planning terms into practice? Hybrid events are here to stay, with more than. However, there are a few more things to keep in mind when making your event plan. Tell them what will happen at the event, the speaker, and what they might get out of attending. One member of staff at the main door may use his/her mobile phone while another at a different entrance uses a tablet. General questions. Another word for a schedule, agenda, or program. High-Definition Multimedia Interface (HDMI) is a digital audio/video/data connector; a replacement for analog video standards that is compatible with computer monitors, video projectors, digital TVs, and digital audio devices. Why should customers be interested in your services over those of your competitors? Hybrid and virtual event platforms have various engagement tools you can use. Open rate tracking is available through most email marketing providers. Refers to equipment with both sound and visual components event planners use for presentations, including screens, monitors, projectors, microphones, video, and sound equipment. This system allows companies to manage their interaction, event attendance history, and communications with their clients in an organized way. This term refers to areas of support and service usually not seen by guests, offered by the hotel, event venue or facility. From e-books to webinars and guides, our resources have all the information you need to stay in the know and on top of industry trends. Refers to minor or miscellaneous expenses, other than room and tax rates, that are billed to a guests account in a hotel. Video chats are a feature of some virtual event platforms that allow participants to chat with one another during one-to-one or group video calls at events. Scheduled time when a party or person will leave a venue. Copyright issues can occur if you share or post something, for example, a research paper, without the copyright holders (usually the authors) permission to do so. Feeling unsure about common hybrid and virtual event terms? If you want to provide your delegates with some information at your conference, offer them a conference pack, which could include a schedule or program of events, a map of the venue and information on venue facilities. This technology helps power webinars and other virtual events. An event manager submits an invitation to tender (ITT) to a potential event supplier. An Event Planner, or Event Manager, is responsible for organizing corporate or private events for companies or individuals. Smartphone users can scan these and be taken to the events website, where they can purchase tickets or find relevant information about speakers, dates, locations, agendas, and more. An honorarium refers to the payment a guest speaker receives for his/her services. That means participants can hear the same thing from different areas of the venue. SpotMe named a Leader in The Forrester Wave: B2B Event Management Technology. Copyright document.write(new Date().getFullYear()); SpotMe. For example, the number of attendees and no-shows, the total cost, and the ROI. A venue or facility can provide an event planner complimentary rooms (without a charge) based on the number of rooms purchased by a group. It describes pre-recorded content that you schedule to play on the day of the event. Headquartered in Chicago, PCMA was established in 1956 and has been dedicated to driving global economic and social transformation through business events. A poll is a question, or multiple questions, that are sent out by you or your staff members via the mobile event app to your attendees throughout the event. region: "na1", Event engagement is all about keeping your attendees captivated by getting them to interact with your event content. Most companies now use Applicant Tracking Systems (ATSs) which, among other tasks, scan incoming resumes for pre-determined keywords. It can be integrated with virtual event platforms. An artificial environment created using a computer-generated simulation of a real physical, three-dimensional image, body or place to create an imagined and interactive environment. They can be used to facilitate multiple breakout spaces during a larger conference. Interactivity refers to a set of tools that are added to a hybrid or virtual event app to boost attendee engagement. Trade shows are B2B exhibitions where companies promote their products or services. }); We'll reach out to you within a few hours. You too can learn the event industry lingo that everyone else seems to be using, by following this simple guide. It briefly lists timing, deadlines, and other key information. See more ideas about words, quotes, great quotes. This is the host who presides over the event program. Wireless microphones are ideal for Q&A sessions with speakers. App is short for application, which refers to a software program developed for a specific purpose. Depending on the venue, DDR can include meeting room hire, refreshments, lunch, and conference equipment. A post-event report describes all the details of the event in one place. Concurrent sessions happen when more than one session is running at the same time. refers to food, drink, and other requests that a performer has specified should be provided for them backstage. Its a tool that allows participants to send questions to the host and speakers during a live event. A live broadcast refers to when the live stream is live and the audience can see and hear the speakers. A consumer show is a B2C exhibition or showcase of products, exclusives and activations designed to attract the attention of new potential buyers. This document details the timings of the event, space or room setup, menu selections, audio visual requirements, and how the event will be run. Often offered by a convention bureau, this is a third-party agency who looks to manage the housing process for a meeting. While there are many particulars to event planning, there are certain big-picture questions you are likely to hear during your interview. A keynote is a presentation that introduces the main topic of your event. This type of travel is a reward or incentive given by a company to its employees to motivate productivity. When it comes to virtual and hybrid events, theres a lot of event planning terminology to learn and a lot to do to make sure your event provides a strong ROI. A webinar is a smaller virtual event, usually focused on one specific topic a presenter or panel will discuss. RTMP stands for real-time messaging protocol. ACTE: Association of Corporate Travel Executives. Also called projection distance. Refers to the distance from a video projector to the screen. This setting design sees the room set up with tables and chairs in rows forming a V-formation facing the stage. LCD means Liquid Crystal Display.. Closed captions (aka live event captioning) refer to text that is simultaneously created from speech. Not sure where to begin with hybrid event planning or looking for hybrid event examples to get inspiration from? Since virtual and hybrid events are quickly becoming the new normal, its important to know the key event planning terminology behind each especially if youre the one organizing the event.